Shopsys Privacy Policy

This Privacy Policy applies to the use of software, websites and other services or products, including newsletters, downloadable materials, webinars, conferences and other events (“Services”) provided, operated or organized by Shopsys s.r.o., Czech company with Id. No 27790487, Koksární 1096/10, Přívoz, 702 00 Ostrava, Czechia (“Shopsys” or “we”).  

If you register for or use our Services, if you work for our client, if you apply for a job with us or if you are our supplier, we may be processing your personal data as follows:

(1) Which personal data are being processed?

Shopsys as data controller, and suppliers of various services to Shopsys as data processors. You can contact Shopsys at privacy@shopsys.com or reach us at our registered address.

(2) Who works with your personal data?

Shopsys as data controller, and suppliers of various services to Shopsys as data processors.

(3) Why do we process your personal data?

(A) To provide the Services which you applied for. For example, if you subscribe for a newsletter, we will be sending you the updates about Shopsys, Services, our partners and their services. We do this to fulfil your order.

(B) To provide the Services which your employer applied for. For example, if you are your employer’s contact person, we work with your contact details. It is our legitimate interest to deliver the Services to your employer.

(C) To promote and improve our Services. If you use our Services, for example if your register for an event, we may send to you, from time to time, updates related such event or our simillar services. This applies even if your don’t subscribe for the newsletter. You can unsubscribe anytime. If you participate at our event, we may use photographs and videos taken during the event for our promotion. It is our legitimate interest to promote and improve our Services.

(D) To protect our rights. For example, if you license us your contribution, we need to retain your details. It is our legitimate interest to protect our rights.

(E) To discuss and negotiate your potential employment with us.

(F) To comply with our legal obligations. For example if you unsubscribe from newsletters, we need to retain such information.

(G) To perform and consume a contract with you as our supplier

(4) For how long do we process your personal data?

For (A): Until you unsubscribe from or stop using the Service.

For (B): Until your employer unsubscribe from or stop using the Service or until we learn that you left the employer.

For (C): Until the legitimate interest last and allows for such processing or until you object to such processing.

For (D): Until the legitimate interest last and allows for such processing or until you object to such processing, but no longer than 5 years from your last communication to us or from termination of the contract between us.

For (E): Until we discuss or negotiate your potential employment with us, but no longer than 6 months from your last communication to us.

For (F): Until the legal obligation last.

For (G): Until you remain our supplier.

(5) Where are the personal data processed?

Within EU. If we transfer the personal data outside EU, they will be safeguarded under the standard clauses or, if transferred in USA, under the Privacy Shield arrangement. Detailed information about these instruments is available on the website of the European Commission.

(6) Which rights and remedies are available with regard to the processing?

You have various rights under data protection laws: To the extent provided for under the applicable data protection laws, in particular GDPR, you may request access to your data from us (information about what your specific data we process and how do we work with them), you may request restriction of the processing your data (it means, that we do not delete the data but we will not work with them) you may request data rectification and deletion (always if the legal conditions are met), and you also the right to object to the processing and to exercise your right to data portability. To exercise any of these rights, contact us via contact details above – the easiest way is to send us email at privacy@shopsys.com and we will be happy to assist you in exercising your rights. If you believe that we are violating legal rules by processing your personal data, you have the right to lodge a complaint with a national supervisory authority.

Objections against processing: If you don’t want us to use your data for sending you the newsletters, you may refuse it. You can either use an unsubscribe link in footer of each newsletter, or you can send us an objection by email or letter. If you refuse such processing, we will stop sending you newsletters. You may also refuse other processing based on legitimate interest and we will limit them, unless we prove serious and qualified legitimate reason for the processing.